Compare the Whole Gym Software Bill

Gym software can have a low subscription and an expensive payment bill. To compare offers, calculate the cost of the same gym on each plan: subscriptions, processing, add-ons and implementation. Published prices show the offers available; they do not establish what the average owner spends or how much owners will tolerate a price increase.

A Real Pricing Example

The PushPress pricing page, checked September 12, 2026, lists these US-dollar Core plans:

Plan	Monthly Subscription	Credit-Card Processing	ACH Processing
Free	$0	4.99% + $0.30	2.89% + $0.30
Pro	$159	2.89% + $0.30	0.79% + $0.30
Max	$229	2.75% + $0.30	0.79% + $0.30

The same page lists separately priced products, including Grow at $329/month and a branded app. These are vendor list prices, not verified customer invoices; international pricing requires a quote. Check the current page and written proposal before buying.

When a Paid Plan Can Cost Less

Here is an illustrative calculation using the published Free and Pro credit-card rates, not a measured gym budget. Assume $10,000 a month in eligible card payments across 100 transactions, with identical payment volume and no other charges:

Cost	Free	Pro
Subscription	$0	$159
Percentage Processing	$499	$289
Transaction Charges	$30	$30
Monthly Total	$529	$478

In this example Pro costs $51 less per month. The subscription-only comparison would reach the opposite conclusion.

The fee difference is 2.10 percentage points. With the transaction charges cancelling out, the illustrative break-even payment volume is ~$7,571/month, calculated as $159 ÷ 0.021. That is a comparison of these two published fee schedules, not a universal upgrade threshold. Different payment methods, negotiated terms, refunds, additional fees or products can change the result.

Another Model: Active-Customer Pricing

TeamUp’s pricing page displays a US-dollar example of $189/month for 101–200 active customers and a separately priced branded app at $99/month. TeamUp says its month-to-month subscription adjusts with active-customer usage. Its getting-started guide explains that payment processors have their own charges; TeamUp says it does not add a processor-usage fee.

That creates a different comparison: forecast the active-customer band as well as the payment bill. Do not compare a TeamUp subscription with a PushPress subscription while leaving processing out of one side.

What These Prices Do—and Do Not—Tell Us

They demonstrate two packaging choices: a subscription traded against payment fees, and a subscription that scales with customer activity. They do not reveal a representative gym’s total software spending, negotiated discount, renewal decision or willingness to pay.

There is no operator transaction dataset behind this article. Claims such as “gym owners will pay $200” or “small gyms are highly price-sensitive” would require evidence beyond these pricing pages. An owner who keeps a costly system may value continuity; an owner who cancels may be closing the business. Neither action alone identifies price sensitivity.

Build a Comparable Quote

Use the same inputs for every vendor:

• Locations, active customers, staff accounts and required workflows.
• Monthly card and ACH volume, transaction count and average payment.
• Required CRM, messaging, programming and branded-app add-ons.
• Setup, migration, training, contract term and cancellation charges.
• Staff time needed to operate the system and move existing billing records.

Ask for a normal month and a busier month, with every charge itemized. Compare annual totals and the workflow each offer actually covers. For a new tool, name the measurable benefit—such as hours saved or missed payments recovered—and check that benefit after implementation before renewing.

For vendors researching demand, invoices and observed renewals answer spending questions; interviews explain the reasons. Keep owner-run studios and multi-location clubs separate. A price list is a useful starting point, but it is not a finding about buyer behavior.